IDE-IDE PENGHEMATAN LISTRIK

Penghematan biaya adalah  salah satu tolak ukur dalam kinerja  facilities management. Salah satunya adalah penghematan  pemakaian listrik. 

Berikut adalah ide-ide penghematan listrik yang bisa dilakukan:

1)      Mematikan lampu di area kerja pada saat jam makan siang.

2)      Menghidupkan system AC lebih siang dan mematikan system AC lebih cepat. Contoh: menghidupkan AC jam 7.30 pagi dan mematikan di jam 5.30 sore.

3)      Menghidupkan lampu di jam 8.00 pagi dan mematikan di jam 6.00 sore.

4)      Mematikan lampu bagian luar seperti fasad dan papan reklame lebih cepat. Seperti mematikan lampu di papan reklame pada jam 200 pagi.

5)      Mengganti dispenser air minum dari type dingin/panas menjadi dispenser tanpa listrik – manual. 

Semoga ide-ide diatas dapat membantu anda dan tim dalam menghemat pemakaian listrik di site yang anda kelola. Silakan share kepada kami jika anda memiliki ide lain dalam menghemat pemakaian listrik.

Salam FM,

English Version:

TOP 5 IMPROVEMENT IDEAS IN ELECTRICITY

Cost saving is one of performance measurement in facilities management, reduction of electricity consumption may impact to cost reduction. As a facilities management team, we shall find ideas to reduce the electricity consumption, below are sample of initiatives:

1) To turn off the lighting in all common areas during lunch time.

2) To start the AC late and to turn off the AC early. Sample: to turn on the AC at 7.30AM and turn off at 5.30PM.

3) In office areas, to turn on the light on 8AM and  turn it off on 6PM

4) To turn off the outside lighting such as facade and advertisement’s board earlier. Sample: to turn off the light earlier, around 2-3 AM.

5) To convert the hot/cold type of water dispenser into regular non electricity water dispenser.

Hope that above initiatives help you and your team when you try to save the electricity at your site. Please share more ideas, if any

Go FM!

5 KESALAHAN YANG SERING DILAKUKAN TEAM FACILITIES

Top of Form

Berdasarkan pengalaman saya, kesalahan dibawah ini selalu terjadi di area kerja. Semua posisi di Tim Facilities; mulai dari supervisors, coordinators, junior manager sampai dengan senior managers, kadang-kadang melakukan kesalahan ini. Akan baik sekali jika anda mempelajarinya dan mengembangkan diri anda dan tim anda.

Antara lain :

1)      Melewatkan sesi briefing harian

Saya sangat menekankan pentingnya briefing harian. Pastikan orang-orang penting yang terkait di operasional untuk hadir di sesi ini, mereka adalah: supervisor cleaning, leader teknisi, leader security guard, area supervisor, helpdesk, dll

Briefing harian perlu dilakukan dalam waktu seperlunya, tidak perlu terlalu lama. Anda perlu mendapatkan informasi mengenai semua permasalahan yang ada, rencana hari itu dan pastikan bahwa anda mengetahui SEMUANYA!

2)      Berfikir jika anda dapat mengerjakan semuanya sendiri: 

Anda tanggung semua beban pekerjaan seorang diri; anda pastikan semua sesuai rencana dan anda tanggung semua kesalahan tim anda. Ini sama sekali tidak benar!

Pastikan anda memeriksa kontrak kerja anda, mengenal tim anda (mengetahui posisi, keahlian dan tanggung jawab) dan distribusikan beban kerja sesuai dengan posisi dan tanggung jawab masing-masing.  Pastikan tim anda bekerja sesuai porsinya dan periksalah pekerjaan tim secara teratur. Briefing harian adalah salah satu aktivitas untuk memeriksa pekerjaan tim anda.

3)      Memiliki asumsi pribadi

Saat terjadi suatu insiden, sebelum mengeluarkan pernyataan kepada pelanggan atau manager anda, sebaiknya ada kumpulkan semua informasi terlebih dulu. Informasinya termasuk: data pemeliharaan, siapa yang bertanggung jawab pada saat ini, aktivitas yang dilakukan pada saat insiden terjadi dan pastikan semua memiliki dokumentasi tertulis. Tanpa adanya dokumentasi tertulis, sangat dihindari untuk memberikan pernyataan berdasarkan asumsi pribadi.

4)      Tidak mengkomunikasikan ke pelanggan untuk masalah besar

Saat anda menghadapi masalah besar, sebaiknya anda informasikan manager dan pelanggan anda secara teratur; patut diingat bahwa manager/pelanggan anda juga mempunyai bos yang perlu di beritahu,

Jadi, untuk “semua hal yang bisa menjadi serius”, sebaiknya anda informasikan mereka dan pastikan mereka tahu bahwa anda sudah melakukan yang terbaik. Pelanggan/manager anda akan sangat menghargai anda untuk hal ini.

5)      Tidak percaya pada vendor anda

Jika ada insiden tertentu dan anda memanggil vendor anda, saat si vendor sedang bekerja mencari tahu masalah dari insiden itu, sebaiknya anda biarkan mereka bekerja dan tidak terlalu banyak bertanya kepada mereka.

Tentunya si vendor tidak mengharapkan hal ini terjadi dan mereka juga ingin insiden ini cepat selesai. Biarkan mereka bekerja dulu, jika kita mengganggu mereka dengan pertanyaan, mereka akan terganggu dan tidak focus pada penyelesaian masalah. Juga akan membuat hubungan anda dengan vendor tidak harmonis.

Setelah vendor selesai, pastikan mereka menuliskan laporannya dalam berita acara dan saat ini adalah saat yang baik untuk bertanya secara detail kepada mereka

Semoga membantu anda sekalian untuk meningkatkan dan memperbaiki ilmu managerial anda dan mendapatkan karir yang lebih baik nantinya!

English Version:

TOP 5 COMMON MISTAKES IN FACILITIES MANAGEMENT

Based on my experiences, below common mistakes are always happening in the field. All levels of Facilities Team; from supervisors, coordinators, junior manager up to senior managers, they are sometime doing below mistakes. It would be good if you can learn from it and you can improve yourself and/or your team members. 

Those common mistakes are:

1)      Skip the daily briefing:

I would like to emphasize the importance of daily briefing. Just have the important person to attend this briefing, they can be: cleaning supervisor, leader of technician, leader of security guard, area supervisor, helpdesk person, etc, everyone who has role in daily operations.

You shall have daily briefing in a proper duration, not necessarily too long. You shall capture every issue in operations, today’s plan and make sure that you know EVERYTHING relate to your facilities.

2)      Keep thinking to do everything:

You put everything in your shoulder; you shall ensure that everything in place and you shall take all the blame for every mistake of your team. This is not right!

You shall check the contract, learn about your team and distribute the workload properly to all team members. Let your team do their work and you shall check the work in regular basis. Daily briefing is one of activities to track and to monitor the work.

3)      Keep having own assumption:

In case any incident happen, before make any statement to end user or your manager or your client, it would be better to gather all information. The information could be; latest maintenance record, who is the person in charge, what are the activities during that time, etc, and it shall have written documentation on it. Without any written documentation, it would be not recommended to have statement based on your own assumption.

4)      No communication to client for big issues

If you are facing some serious issues, you better update your manager/client in regular basis; remember that your manager/client is also having their own user/client that they need to inform. So, for any “potential to be a bigger problem” ‘s issue, you better inform them immediately and also ensure them that you had done everything to avoid it. Client would be more respect you if they get a regular update from you.

5)      No trust to vendors

If you need to call vendors for some incidents and the vendor still working with the incidents, avoid asking them with too many questions. Of course the vendor’s team does not want this incident happen and they also think about how to solve it immediately. If we keep asking them the question, they may get disrupted and not focus to solve the problem. This may impact that you are having bad relation with vendor as well as vendor is reluctant to share you the true problem. When the work finished, make sure the create the completion report and this is the best time for you to ask more details.

Hope this is helping you – my fellow Facilities Manager to improve yourself to be a better Facilities Manager and of course, to have a better career in the future

Good luck!!

Meningkatkan Produktivitas Section General Affair dengan focus pada Strategy Facilities Management

"English version is available below" 

 

Untuk pengingat;

General Affairs

General Affairs (selanjutnya dituliskan GA) adalah bidang pekerjaan yang meliputi semua hal terkait dengan bangunan, pendukung business termasuk: perawatan mechanical-electrical-building, cleaning service, office boy, security guard, supir, perijinan, hubungan dengan masyarakat sekitar dan lain-lain.

Facilities Management

Facilities Management (selanjutnya di tuliskan FM) adalah bidang pekerjaan yang secara ruang lingkup merupakan bagian dari General Affair, dikhususkan untuk area kerja yang bisa dimaksimalkan yaitu berupa: perawatan mechanical-electrical-building, cleaning service, office boy, security guard

Bisa juga dilihat definisi langsung di Wikipedia sbb: facilities management adalah: bidang pekerjaan yang meliputi  koordinasi dari tempat, infrastruktur, orang dan organisasi. Sering dihubungkan dengan administrasi /pengelolaan dari perkantoran, arena, sekolah, kompleks olahraga, convention center, kompleks perbelanjaan, rumah sakit, hotel, dll

Berikut salinan dari Wikipedia: http://en.wikipedia.org/wiki/Facility_management

 Facility management (or facilities management or FM) is an interdisciplinary field devoted to the coordination of space, infrastructure, people and organization, often associated with the administration of office blocks, arenas, schools, sporting complexes, convention centers, shopping complexes, hospitals, hotels, etc

Strategy Facilities Management

Untuk Facilities Management, saat ini sudah banyak strategy yang bisa dilakukan dalam hal meningkatkan produktivitas dari masing-masing area, seperti contohnya:

Cleaning service: memfokuskan hanya kebersihan dan tidak melakukan pekerjaan administrasi; fotokopi, antar surat, dll

Security Guard: memasangkan security system pada setiap pintu utama dan hanya memfokuskan security guard di area luar saja.

Perawatan: menggunakan vendor dan mengevaluasi periode perawatan.

Secara struktur ruang lingkup, facilities management adalah sebagai berikut:

 

Kesimpulan: dengan  adanya strategy facilities management yang baik, maka produktivitas bisa ditingkatkan

Disclaimer: artikel ini masih sangat umum sekali, untuk bisa memastikan bahwa strategy facilities management bisa diterapkan diperusahaan/kantor/gedung, diperlukan adanya assessment berupa survey dan penilaian di lokasi

Salam FM!

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English Version:

Improve the productivity of general affair’s section by focusing to facilities management’s strategy

As reminder:

General Affairs

General Affairs (onward will be write as GA) is an interdisciplinary field which covers all non-core business activities, include: building’s maintenance, maintenance, cleaning service, office boy, security guard, driver, permit – advertisement, leasing, community engagement, etc

Facilities Management

Facilities Management (onward will be write as FM) is a part of General Affair, yes, only part of General Affair, since FM would focus only to area which can be improved such as: building’s maintenance, maintenance, cleaning service, office boy, security guard.

Also, as per  Wikipedia: http://en.wikipedia.org/wiki/Facility_management

 Facility management (or facilities management or FM) is an interdisciplinary field devoted to the coordination of space, infrastructure, people and organization, often associated with the administration of office blocks, arenas, schools, sporting complexes, convention centers, shopping complexes, hospitals, hotels, etc

Facilities Management’s Strategy

There are several proven strategies of FM in term of increase the productivities such as:

·         Cleaning service: focus to cleaning only and stop do administration’work such as reprography, mailroom, etc

·         Security Guard: install security system, and to focus the security guard to external area.

·         Maintenance: liaise with expert’s vendor and evaluate the maintenance’s period

Conclusion: with good strategy of facility management, the productivities can be improved

Disclaimer: this content still general based on case that already managed by writer, in new location, or new offices, assessment need to be done carefully.

However, mostly productivities can be improved based on assessment,

Cheers!

Written by: Jufiandi Junizir

“Before you are a leader, success is all about growing yourself,

When you become a leader, success is all about growing others”

(Jack Welch)